Conference Venues & Meeting Locations for Businesses

Frequently asked questions about conferences

How many participants are typical for a conference?

Conferences range from leadership circles of about 10 people to multi-day events with several hundred participants. As the size grows, so does the need for a plenary hall, breakout rooms and on-site accommodation. For large specialist events with parallel sessions and an exhibition, find out more under congress.

What equipment should a conference venue have?

A conference venue should provide rooms of the right size, presentation technology, Wi-Fi, breakout areas and catering from a single source. Accommodation, parking or public transport links and a dedicated contact person on site are also important. Pay attention to room acoustics and daylight as well, so that focused work is possible.

Conference hotel or event venue: which suits my conference?

A conference hotel provides rooms, technical equipment, catering and accommodation from a single source and suits clearly structured conferences. An event venue offers more creative freedom for special formats, but often requires more organisation on your side, for example for technical equipment or accommodation. What matters is how much service and flexibility you need.

How far in advance should I book a conference?

For conferences with an overnight stay, allow three to six months of lead time, and more for larger numbers of participants. Conference venues are often heavily booked during the week and in typical conference months. Flexible dates widen your choice of suitable venues.

How is the price of a multi-day conference made up?

The price usually consists of the meeting room, catering, accommodation and technical equipment, often as a package per person. For multi-day conferences, accommodation and catering often account for a larger share than the room hire. Compare offers based on what they include.